The Version History tab lets you manage multiple versions of an asset — ideal for files you update regularly but need to keep past versions of. Every version you add is kept until you choose to delete it.
Open Version History
Open an asset and select the Version History tab. You'll see the Current version at the top and every previous version below it, each with its upload date, version number, and who uploaded it. Version History depends on your plan — if the tab is greyed out, your plan doesn't include it.
Upload a new version
Uploading new versions requires a Manager or Admin role.
- Open the asset and select the Version History tab.
- Click Upload New Version, then drag in the updated file or click browse to choose it. (You can also drag the file straight onto the Version History panel.) Upload one file at a time.
Each new version is saved without overwriting older versions. The file you just added becomes the current version, the previous ones remain available in the version list, and the asset's name updates to match the new file's name.
Work with a specific version
Open an older version's options menu for:
- Preview — view that version without downloading it.
- Download — save a copy of that specific version.
- Restore — make that version current again. It takes effect immediately, and every version stays in the list.
- Delete — permanently remove that version from history after you confirm. This can't be undone, so use it with caution.
The current version offers Download only. Viewers can preview and download versions; restoring and deleting require a Manager or Admin role.
Use Restore to roll back to a previous version after an unwanted update.
Update a file without breaking its links
Because a new version updates the file on the same asset — rather than creating a separate asset — every share link you've already sent keeps working and automatically serves the newest version. Refresh a regularly-updated file (like a weekly report) in one place, and everyone who has the link sees the update without you re-sending anything.