When you need people outside your team — a photographer, an agency, a vendor — to send you files, guest upload lets the contributors you've added submit assets through a link, without a Collage account. Their files arrive in a review area for you to check before you file them into your library. It's the opposite of a share link, which sends content out.
How it works
- Share a guest upload link with your contributor.
- They open the link and enter their email. Only people you've added in the Guest Upload Manager can continue — Collage matches their email and sends them a 6-character verification code. No password or account needed. Then they upload their files (individual files only, not folders) and click Submit Request.
- Their submissions arrive in your Uncategorized area, grouped as Requested uploads and kept separate from your team's own uploads.
- You review each submission — rename, tag, and file it into the right folder — before it becomes part of your library.
Why review first
Keeping guest submissions under Requested, separate from your team's uploads, lets outside contributors send files freely while you decide what's kept, how it's tagged, and where it's filed. Guests are told they'll get an email once their submission has been reviewed.
Create a guest upload link
- Go to Account Settings (Admins only) and open the Guest Upload Manager.
- Use Add New User to authorize each contributor — enter their Full Name and Email Address and click Add User.
- Click Guest URL to copy your workspace's guest upload link, and share it with your contributors. There's one link for your whole workspace.
To stop someone from submitting, open their menu in the Guest Upload Manager and choose Deactivate User — deactivated guests can no longer sign in to upload.
Still stuck? Reach out to support@collage.inc.
Guest upload vs share links
- Collecting files from someone outside your team → guest upload.
- Delivering files to someone → share link.