Your brand portal only shows what you allow. Every asset, folder, and Collage carries a visibility setting that decides whether it appears on the portal. Getting these right — before you share your portal — is the best way to prevent sensitive material from slipping out. For step-by-step publishing, see Using permissions to power your brand portal.
What's visible by default
- New folders and Collages start out unpublished — they don't appear on any portal until you publish them.
- New assets pick up the portal settings of the folder they're placed in. Assets that haven't been filed into a folder yet don't appear on any portal.
Available and Restricted
Visibility is set by publishing an item to one or more portals. Every asset, folder, and Collage has a Portals control with Publish and Unpublish buttons for each portal in your workspace:
- Available — published to at least one portal. Anyone with access to that portal can see it. Best for marketing materials and campaigns. On a folder's or Collage's own page, a globe icon next to its name marks it as Available.
- Restricted — not published to any portal. The item shows a lock icon (Restricted on hover) and stays visible only to your internal team. Best for sensitive or internal assets.
How changes spread
- Publishing or unpublishing a folder also applies to the assets directly inside it. Subfolders change only if you check Apply to all subfolders.
- Changing a single asset affects only that asset — never its folder.
- A Collage's setting only decides whether the Collage itself can be found on a portal. Each asset inside still appears only if it's published to that portal itself.
Check exposure before you share a portal
Review your Portals settings before publishing or sharing a portal:
- For anything sensitive or internal, click Unpublish for every portal.
- Search with the Visibility filter set to Available to list everything that's published, and make sure nothing sensitive is in it.
- Spot-check the portal itself to confirm only intended assets appear.