Your brand portal only shows what you allow. Every asset, folder, and Collage carries a visibility setting that decides whether it appears on the portal. Getting these right — before you share your portal — is the best way to prevent sensitive material from slipping out. For step-by-step permission changes, see Using permissions to power your brand portal.
Set visibility with portal toggles
Visibility isn't a single switch you flip — it's set by publishing an item to one or more portals. Every asset, folder, and Collage has a Portals control listing each brand portal in your workspace with its own toggle:
- Available — published to at least one portal. Anyone with access to that portal can see it. Best for marketing materials and campaigns.
- Restricted — every portal toggle is off. The item shows a lock icon and stays visible only to internal, authorized Members. Best for sensitive or internal assets.
Note: You may occasionally see a lock icon on a folder that holds a mix of published and unpublished items. Internally this mixed state is called Protected, but you won't see that word anywhere in the product — just the lock icon on the restricted items. It's set automatically; there's nothing you need to manage.
Understand how visibility inherits
A folder's publishing state cascades to everything inside it: turning a folder's portal toggle off hides all its subfolders and assets from that portal, and turning it on publishes its contents to that portal — overriding any settings previously made on individual items inside. Changing a single asset's portal toggles can also change its folder's overall state — publishing one asset inside an otherwise-unpublished folder puts that folder into the mixed, lock-icon state.
Collages are managed independently. A Collage's own publishing state acts as a gatekeeper: if a Collage isn't published to a portal, nothing beneath it appears there; if it is, visibility is then controlled by the folder and asset toggles inside it.
Check exposure before you share a portal
Because visibility cascades in these ways, review your Portals settings before publishing or sharing a portal:
- Set anything sensitive or internal to unpublished (all portal toggles off).
- Confirm that folders you expect to stay hidden aren't showing the mixed lock-icon state because a stray asset was published.
- Spot-check the portal itself to confirm only intended assets appear.