Brand portals aren't created automatically — you create one explicitly (via Add Portal) as a separate interface where other teams and partners find and download your content. Publishing assets, folders, and Collages to specific portals controls exactly what appears on each one.
Publish to your portals
Use the Portals action on an asset, folder, or Collage to open the Portals dialog. Each portal you've created has Publish and Unpublish buttons — click the change you want for each portal (click again to undo it), then click Save. On an asset's detail page, the same buttons sit in the Asset Info tab and save automatically.
To publish many items at once, select them and use Portals in the bulk action bar. Publishing requires a Manager or Admin role.
- Publishing an asset makes it visible on the portals you select.
- Publishing a folder publishes it, plus the assets directly inside it, to the portals you select. Subfolders are included only if you choose — see below.
- Publishing a Collage makes the Collage itself findable on the portals you select.
- An item not published to any portal stays restricted — it won't show on any portal.
New folders and Collages start out unpublished. A new asset picks up the portal settings of the folder it's placed in.
How inheritance works
Inheritance to subfolders is an explicit choice you make while publishing a folder:
- Check Apply to all subfolders to give every subfolder and its assets the same portals as the folder, in one step. This replaces their existing settings.
- Leave it unchecked and only the folder and the assets directly inside it change — subfolders and their assets keep whatever settings they already have.
How Collages publish independently
A Collage's publish setting only decides whether the Collage itself can be found on a portal. It doesn't change the visibility of the assets inside it:
- A Collage that isn't published to a portal won't appear there, but its assets can still be found through other Collages or folders that are published to that portal.
- A Collage published to a portal is found there, but assets within it that aren't also published to that portal won't be shown.
Examples in action
- Publish polished marketing assets to a partner-facing portal while leaving work-in-progress drafts unpublished.
- Publish a campaign Collage to your public portal without publishing the support documents or early drafts stored alongside it.
Questions? Reach out to support@collage.inc.