Tags and custom fields make your assets findable no matter which folder they live in. Tags work like virtual labels; custom fields store structured metadata. Best of all, both stay attached to an asset when you move it, so you never lose the context you added.
Add tags to an asset
Tags are searchable keywords that help you cross-categorize assets beyond folders:
- Select one or more assets using the checkboxes.
- Click the Tag option in the bulk-action toolbar.
- In the tag field, type at least 3 characters. A list of suggested tags appears — choose one, or keep typing your own.
- Add as many tags as you need — you just can't add the same tag to an asset twice.
- Click Add to assign the tags.
Tags aren't case-sensitive — Logo and logo are treated as the same tag, so capitalization only affects how they look, not search or filtering.
When several assets are selected, any tag common to all of them shows in the popup, so you can see what they already share.
Use custom fields
Custom fields store extra, structured data alongside an asset. Think of these as additional context that travels with the asset. When you create a custom field, you choose its format, then configure it:
- Text — a free-form text field, such as a campaign name.
- Dropdown — a list of options you define; set it to single-select or multi-select, such as usage rights.
Tags and custom fields persist when you move
Tags and custom fields stay with the asset when you move it to a different folder. You don't lose any metadata, and you can still search and filter using the tags you added — even after the asset changes location.
Tag new uploads automatically
You can have Collage tag new uploads for you automatically. See Turning on AI auto-tagging to enable it in Account Settings.