When you have several assets to handle, bulk actions let you run one operation across all of them at once — saving time and keeping your work consistent. You'll find bulk actions on folder detail pages, inside a Collage, on search results (Assets tab), and on the Uploaded page for newly added assets. They're not available on the main Folders or Collages lists. Trash has a simpler version — see Recovering deleted items from Trash.
Select assets and folders
Select items any of three ways:
- Checkboxes — click the checkbox next to each item, or the one in the header to select everything currently loaded (there's no header checkbox on search results).
- Shift+Click — select one item, then Shift+Click another to select everything in between. This replaces your current selection with that range.
- Click and drag — click and drag across the items you want to select (start anywhere except a button or checkbox). Dragging back over an already-selected item deselects it, and pressing Esc while dragging cancels and clears the selection.
As soon as you select anything, a bulk action bar appears showing how many items are selected — click the count to clear your selection. It floats over the page, and you can drag it to a different spot on screen; Collage remembers where you left it. If you tick the header checkbox and there are more items than are currently loaded, the bar shows Select all [number] ? — click it to select everything in that folder, Collage, or Uploaded list, not just what's loaded so far.
Run a bulk action
- Add to Collage — add the selected assets to a new or existing Collage, or remove them from a Collage they're already in. (Inside a Collage, this option reads Add to another collage.)
- Insert Custom Field — apply a custom field value to the selected assets.
- Share — share the selected items in bulk.
- Download — save the selection to your device. Multiple assets download as a ZIP file; a single asset downloads directly. See downloading assets.
- Add Tags — apply tags to the selected assets: type at least 3 characters to see suggestions, then click Add. See tagging and custom fields.
- Portals — publish or unpublish the selected items on your portals, with an option to apply the change to all subfolders.
- Move — relocate the selected items to another folder. See moving and deleting assets.
- Delete — send the selected items to the Trash.
Not every action appears everywhere, and you'll only see the actions your role allows:
| Where | Actions |
|---|---|
| Folder detail | Add to Collage, Share, Download, Add Tags, Insert Custom Field, Portals, Move, Delete |
| Inside a Collage | Add to another collage, Share, Download, Add Tags, Insert Custom Field, Portals |
| Search results | Add to Collage, Share, Download, Add Tags, Insert Custom Field, Portals |
| Uploaded page | Add to Collage, Add Tags, Insert Custom Field, Move, Delete |
On a narrower window, the bar shows its first few actions and moves the rest into a More actions menu.
Which actions work on assets only
Add to Collage, Add Tags, and Insert Custom Field apply to assets only, so they're greyed out with the note Only applicable for assets when your selection includes folders.
If you need to add items to a Collage, tag them, or set a custom field in bulk, deselect any folders first so your selection contains only assets. The other actions — Share, Download, Portals, Move, and Delete — work across a mixed selection.
Bulk action limits
You can act on up to 5,000 assets at once. If your selection is bigger, every action on the bar is greyed out — hover over one to see why. Split the job into batches, for example one subfolder at a time, or narrow your selection with search filters first.