The asset detail view is where you manage a single asset in Collage — its metadata, visibility, tags, analytics, and more. Opening an asset brings you to this page, organized into a breadcrumb, an option menu, and a set of tabs. The asset's name is the page title, with Share and Download beside it. The tabs run down the side of the preview — hover over an icon to see its name, and click the open tab again to collapse the panel.
Navigate with the breadcrumb
The breadcrumb path at the top of the screen shows where the asset lives. It starts with a folder icon that takes you to your Folders list, followed by each folder — for example, Marketing Assets > Product Photos. Click any segment to jump straight back to that folder. Long paths collapse their middle folders into ....
Breadcrumbs are especially handy for quickly navigating to related assets.
Open the asset option menu
Click the three-dot menu next to the asset's name to reach its actions:
- Add to Collage — place the asset into a new or existing Collage.
- Move — relocate the asset to a different folder.
- Delete — send the asset to the Trash.
Share and Download are also available, as icon buttons next to the asset's name rather than items in this menu. For some images, videos, and audio files, Download lets you pick a format or (for images) a smaller resolution first; format conversion depends on your plan.
To rename an asset, double-click its name. The file extension stays as it is. Press Enter to save or Esc to cancel.
Explore the detail tabs
- Asset Info — metadata (uploaded by, upload date, last updated, file type, size, dimensions), a Portals section listing each portal with Publish and Unpublish buttons (changes save automatically), and the Description field for usage notes. See public, private, and portal defaults.
- Tags — label the asset with searchable keywords. See tagging and custom fields.
- Custom Fields — shows the asset's custom field values. Click Manage Custom Field to update them. If you have permission, you can add a new dropdown option right there — type it and choose Add. Values can include commas, so formats like Last Name, First Name or City, State stay together as one value.
- Insights — per-asset analytics: Totals for Views, Downloads, and Shares, plus Last 7 Days charts for each. Requires a plan that includes analytics.
- Collage — see which Collages the asset is in and click Add to collage to add it to more. To take it out of one, use the three-dot menu on that Collage's thumbnail. See adding content to Collages.
- Version History — upload and manage file versions without overwriting older ones. Click Upload New Version, or drop the updated file onto the panel. The asset's name updates automatically to match the new version's file name. See version history.
- Edit (JPG and PNG only) — crop (including social and print presets), resize, rotate, and flip, then Download the result in the format you choose. Your edits download as a new file and don't change the original asset. Available on screens 1260px and wider; on plans without image editing, the tab is greyed out.
How previews work
- PDFs open in a viewer with page navigation, zoom, fit-to-page and fit-to-width, rotation, and a sidebar of page thumbnails.
- GIFs over 30 MB show a still image with a play button — click it to load the animation. Smaller GIFs play automatically.
- Videos play right on the page in MP4, WebM, or OGG format. For other formats, download the file to watch it.
- Audio plays in a waveform player.
- Word, PowerPoint, and Excel files preview on the page.