Creating and managing Collages

A Collage is a curated group of assets brought together for a specific purpose — a product launch, a marketing campaign, or an internal training kit. This guide covers creating and managing Collages. For putting assets into one, see Adding content to Collages.

Why use Collages

• Flexible organization — arrange assets into logical collections without changing where they live.
• No duplication — the same asset can belong to multiple Collages without being duplicated.
• Efficient sharing — share a whole group through a single link instead of sending files separately.

Because Collages reference assets rather than move them, they differ from folders — see Folders vs Collages.

Create a Collage

1. From the sidebar — click New, select New Collage, enter a Collage Name and optional Collage Description, then click Submit.
2. From the Dashboard or Collages page — click New Collage, complete the details, and click Submit.
3. From an asset — select the assets you want, click Add to Collage, then choose an existing Collage or create a new one.

Creating Collages requires a Manager or Admin role, and names can't contain any of these characters: / \ : ? * " < > |

View your Collages

Open the Collages page and toggle between two views:

• Grid — visual cards with a thumbnail, name, and asset count; a lock icon (Restricted on hover) marks Collages that aren't visible on any portal.
• List — a table with name, description, dates, and asset count. Click a column header to sort.

Inside a single Collage, you get an extra Mosaic view — a masonry layout that fits assets of different shapes into tidy columns — alongside Grid and List. Grid and List are remembered the next time you open a Collage; Mosaic isn't.

View and organize inside a Collage

Those same view options live behind a single Display button (the gear icon), alongside Sort by and, in Grid view, Thumbnail size.

Select multiple items and use the floating bulk action bar for Add to another collage, Share, Download, Add Tags, Insert Custom Field, or Portals. See Acting on many assets at once with bulk actions for how selection and each action work.

Use the Collage options menu

Clicking a Collage's option menu gives you Share, Download, Edit (name or description), Portals, and Delete. Share and Download are unavailable while a Collage is empty, and Edit, Portals, and Delete are for Managers and Admins. To take assets out of a Collage, use whichever is handiest:

• One asset — open its three-dot menu (it appears when you hover over the thumbnail) and choose Remove From Collage, or choose Remove From Collage in Quick View.
• Several assets — select them, choose Add to another collage in the bulk action bar, and click Remove next to the Collage you want to take them out of. The same dialog adds and removes.

Removing only takes out the reference — it does not delete the asset from your library or any other Collage.

Warning: A deleted Collage cannot be recovered. A Collage only groups references to assets, so it doesn't go to Trash — deleting one is permanent. The assets it grouped are unaffected; to get the Collage back, rebuild it with the same assets.