All articles

Managing AssetsActing on many assets at once with bulk actionsSelect multiple assets with checkboxes or by clicking and dragging, then run one action — download, tag, move, and more — from the floating bulk action bar.Read article → CollagesCreating and managing CollagesCreate Collages three ways, switch between Grid, List, and Mosaic views, and manage them safely.Read article → Sharing & DistributionCreating share linksShare folders, Collages, or individual assets with anyone using a secure link, with optional expiry, password, and download controls.Read article → Managing AssetsOrganizing assets with folders and subfoldersCreate root folders and subfolders, understand the Uncategorized folder, and switch views to keep assets tidy.Read article → Search & DiscoverySearching and discovering content in CollageUse Collage's search bar to find content by keyword, then narrow results with combinable filters.Read article → Managing AssetsUploading content to CollageAdd assets with the standard upload flow or drag-and-drop, then tag, add custom fields, and file them into folders.Read article → TroubleshootingChecking Collage's statusCheck the status page for the live status of Collage's web app and API, plus any active incident and past incident history.Read article → Sharing & DistributionUsing multiple brand portals for different audiencesRun separate brand portals for different audiences — each with its own branding, content, and users.Read article → Sharing & DistributionAdding brand portal usersInvite internal and external users to your brand portal, resend invites, manually activate users, and enable a public portal.Read article → Account & AdminAdding users to your Collage accountInvite a workspace member and set their role, or add a browse-only brand portal user — and how to choose between them.Read article → Managing AssetsTouring the asset detail pageA guided tour of an asset's detail view — breadcrumb navigation, the option menu, and every tab from Asset Info to Edit.Read article → Account & AdminManaging account membersAdd, edit, reset, deactivate, and reactivate the members who work in your Collage workspace, and set each one's role — all from Account Settings → Members.Read article → Search & DiscoveryBuild a tagging taxonomy that makes search workPractical conventions for consistent tagging in Collage so search stays reliable as your library grows.Read article → CollagesAdding content to CollagesAdd assets to a Collage from a folder, the asset detail page, or the three-dot menu — one asset can live in many Collages.Read article → Managing AssetsTurning on AI auto-taggingEnable AI auto-tagging in Account Settings so Collage automatically tags new uploads — and switch it off anytime to tag by hand.Read article → Account & AdminCreating and scheduling announcementsCreate, schedule, and publish announcements to all or specific users from Account Settings.Read article → Account & AdminSetting your company branding and detailsUpload your company logo and favicon and manage company name, phone, and account ownership in Account Settings.Read article → Sharing & DistributionCustomizing your brand portalBrand your portal with a logo, favicon, custom colors, banners, and tiles so partners and teammates find the right content.Read article → Managing AssetsDownloading assetsDownload a single asset, several assets as a ZIP, or an entire folder as a .zip, plus how portal users download.Read article → Managing AssetsEditing images in CollageCrop, resize, and rotate image assets directly in Collage using the Edit tab in an asset's detail view.Read article → Integrations & APIEmbedding an asset on external sitesEmbed a single asset on an external site or app using a live CDN URL — copy the embed code from the Share dialog's Embed Code tab and paste it wherever you want the asset to appear.Read article → Getting StartedFolders vs Collages — when to use eachFolders are an asset's single structural home; Collages are flexible collections. Learn when to use each.Read article → Getting StartedGetting started with CollageA quick tour of the Collage Dashboard and sidebar navigation so new users can find, organize, and share assets fast.Read article → Sharing & DistributionCollecting files with guest uploadLet external contributors submit assets through a link — no account required — and review them before they enter your library.Read article → Getting StartedLogging in to Collage (and fixing login problems)How to sign in to Collage at [app.collage.inc](http://app.collage.inc), reset a forgotten password, and fix common login problems.Read article → Sharing & DistributionManaging your share linksUse the Shares page to review, revoke, edit, and clean up every link you've created across the Active, Revoked, and Expired filters.Read article → Managing AssetsMoving and deleting assetsUse the asset option menu to move assets between folders and delete them — including recovering deleted files from Trash within 30 days.Read article → Account & AdminConfiguring your notification settingsAdmins set account-wide system and email alerts in Account Settings → Notification Settings; individual members manage their own under Profile Settings.Read article → Account & AdminWhat's visible on your brand portal by default? Controlling portal exposureControl what appears on your brand portal by publishing items to portals — set each asset, folder, or Collage to Available or Restricted, and avoid accidental oversharing.Read article → Managing AssetsRenaming assets, folders, and CollagesHow to rename an asset, folder, or Collage — and where to edit descriptions — across all three object types.Read article → Sharing & DistributionShare links vs guest upload — sending out vs collecting inShare links send assets OUT for viewing and downloading. Guest upload collects assets IN from outside contributors. Here's which to use.Read article → TroubleshootingSubmitting feedback or a bug reportSend feedback, feature ideas, or bug reports to the Collage team using Submit Feedback under Help / Support.Read article → Getting StartedSwitching between workspacesIf you belong to more than one workspace, switch between them from the Profile / Settings menu (your avatar) at the bottom-left of the sidebar.Read article → Managing AssetsTagging assets and using custom fieldsAdd tags freely, store structured data in custom fields, and let AI auto-tagging label new uploads.Read article → TroubleshootingRecovering deleted items from TrashDeleted an asset or folder by mistake? Restore it from Trash within 30 days — but note a deleted Collage can't be recovered.Read article → Account & AdminUnderstanding user roles in CollageCollage has three workspace roles — Admin, Manager, and Viewer — plus Portal Users who only have access to your brand portals.Read article → Sharing & DistributionUsing permissions to power your brand portalToggle assets, folders, and Collages public or private to control exactly what appears on your brand portal.Read article → Managing AssetsUsing Quick View to preview assetsOpen Quick View to preview an asset and take fast actions — download, add to a Collage, or set visibility — without leaving the page.Read article → Managing AssetsVersion history — update files without breaking linksUse the Version History tab to upload new versions without overwriting older ones — existing share links always serve the latest.Read article →